The alter of the church viewed from the pews

The Parish Church of St. Mary the Virgin Prestwich

Serving God's people for over 800 years

GDPR & Data Privacy Notice

The Parochial Church Council (PCC) of St Mary’s, Prestwich

1. Your personal data - what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC of St Mary's, Prestwich, is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of St Mary's, Prestwich, complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees, clergy and lay volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at St Mary's;
  • This site uses Vercel and Cloudflare as hosting providers. Their privacy practices are governed by their privacy policy, available at https://vercel.com/legal/privacy-policy for Vercel and https://www.cloudflare.com/privacypolicy/ for Cloudflare. These services collect analytics data about the use of this site, such as IP addresses, request timestamps, query information and browser information. This Site does not use cookies or analytics services and does not retain any user data. Any operational logs maintained by our hosting providers are subject to their retention policies.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or for health and safety, or safeguarding of vulnerable adults and child protection purposes;
  • Processing is carried out by a not-for-profit body with a philosophical or religious aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent unless required to do so in accordance with our legal obligations as outlined in paragraph 4 above.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the PCC of St Mary’s, Prestwich, holds about you;
  • The right to request that the PCC of St Mary’s, Prestwich, corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Mary’s, Prestwich, to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.

The Rev'd Carole Barnet (Associate Priest)
07598 881296
revcarolestmarys@gmail.com
Usual working days: Tuesday, Wednesday, Thursday and Sunday

If you do not feel that your complaint has been dealt with appropriately, please contact

Lindsay Broxap (Church Warden)
stmaryswarden11@gmail.com

You also have the right to lodge a complaint with the Information Commissioners Office. You can contact the Information Commissioners Office on 0303 123 1113 or online:
https://ico.org.uk/make-a-complaint/your-personal-information-concerns/
or
https://ico.org.uk/global/contact-us/